To help with your camp planning and paperwork we’ve put together some information to try and make the process as smooth as possible.
On this page you will find:
To help us prepare for your arrival there are various pieces of information we need to help us deliver a smooth and effective camp. All forms for download are in PDF format and can be completed on screen or printed out to be completed by hand.
|What we need||When we need it||Download|
We’ll be shortly sending you a deposit invoice for 20% of the booking total to secure your booking
|As soon as possible|
This tells us what you’re looking to get out of your camp and helps us design an outline that fits those needs – it’ll take 5 minutes to complete
|As soon as possible||Pre-Program Questionnaire|
|School Staff Profile Form|
Our Group Leaders like to know who they’ll be working with whilst at camp and how we can work together to deliver the ultimate program
|1 month out||School Staff Profile Form|
|Cabin / Lodge Allocation Form|
This is the list of where you'll be allocating students and teachers in our cabins & lodges.
|At latest 2 weeks before you arrive at camp||This will be supplied to you 1 month prior to arrival at Camp|
|Duty Group Roster|
We like to involve students in the pre and post meal setup and clean down in the dining hall. The roster is used to allocate duty groups to each meal time.
|At latest 2 weeks before you arrive at camp||Duty Group Roster Form|
|Activity Group List Medical Summary|
We need one of these completed for each activity group with a summary of any medical history and dietary requirements so each group leader is aware of any medical needs in the group.
|At latest 2 weeks before you arrive at camp||Activity Group List Medical Summary|
We require a completed medical form for every camp participant - students and teachers. Please read the section below on medical forms for more information..
|At latest 2 weeks before you arrive at camp||Student Medical Form
Adult Medical Form
Camp Marysville aims to be proactive in managing risks associated with participation in an Outdoor Education program. Complete and current information surrounding participant’s medical conditions and history including medical and dietary requirements is vital to providing the best possible management strategies.
As some activities occur in areas that do not offer immediate professional medical care, along with the physical nature of the activities our participants will engage in, Camp Marysville staff must be aware of any pre-existing conditions that may arise while on a program.
For every student and adult we require a completed and signed Medical Form. If participants have a medical history of one of the conditions listed below then further form(s) need to be completed to provide additional information to us:
|Medical History||Additional Form Required||Download|
|Asthma||Asthma Management Form - If participants respond 'Yes' to any of the key questions on this form then a Fitness to Participate Form is also required.||Asthma Management Form|
|Allergies||Allergic Reaction Management Form - If participants respond 'Yes' to any of the key questions on this form then a Fitness to Participate Form is also required.||Allergic Reaction Management Form|
|Diabetes||Fitness to Participate Form||Fitness to Participate Form|
|Epilepsy||Fitness to Participate Form||Fitness to Participate Form|
All Camp Marysville activity staff are trained in First Aid and can assist in the event of accident or illness during programmed activities. All carry a mobile First Aid Kit. Students and teaching staff should seek assistance from an activity staff member for administration of basic first aid if required.
Outside of programmed activities Duty of Care for students is the responsibility of attending school staff. It is recommended that an appropriate school First Aid Kit is brought to camp and that at least one vehicle is available if required to take students to the nearest medical / hospital facility in the event of a minor incident. Camp Marysville’s nearest facilities are:
Any medication indicated on the medical information form must be brought to the program and should be managed by school staff.
You can download a useful packing list covering all the programs we offer for distribution to parents here – Packing List Download
What happens on arrival?
Whilst each group is different, upon arrival at Camp Marysville the process is generally as follows:
View a helpful map of the layout of the Camp Marysville Site – Camp Map Download
If there is anything we haven’t answered above then please get in touch with us and we’ll be happy to help (it will also allow us to further develop this web page with more information!
The Team at Camp Marysville